No two days are the same; one may be spent scheduling educational workshops in schools, another may be focused on communication with key stakeholders. This role will require efficient management of multiple projects simultaneously, which also have a variety of purposes and outputs.

You’ll be working alongside our small but mighty team, and be led by our Operations Manager. Day to day you will be leading the coordination of our projects, ensuring the life cycle of every project is well communicated, fluid, and carried out with our values, aims and objectives in mind. You must be able to adapt to projects changing and developing, with the confidence to make decisions independently.

Projects are widely varied, examples include but are not exclusive too; activity pack preparation, multi-school touring, community events, online events and film development.

Projects delivered by Unique Voice have highly impactful outcomes, with important learning and developments for children, young people and their families both in educational settings and the community. Therefore this role comes with a high level of responsibility to ensure the aims and objectives of each project are met.

This role requires efficiency in team work and communication, being able to take the project briefs and execute the needs for all involved stakeholders.

KEY TASKS AND RESPONSIBILITIES

• Project planning and coordination (Setting and achieving project milestones, budgeting, risk assessment, effective scheduling)
• Seeing through the life cycle of a project
• Coordinating staffing and cover where required
• Identifying and gathering required resources
• Working collaboratively with other Project Coordinators and team members
• Communicating effectively with UV office and freelance team
• Partnership work
• Planning and executing data collection to create reports for internal and external use
• Communicating and liaising with key stakeholders
• Ensuring events (in person and online) are well attended
• Driving to projects and external meetings where required

QUALIFICATIONS AND EXPERIENCE

Essential:

• Experience in project coordination / similar role
• Highly organised and professional
• Proven experience meeting project time frames and deadlines
• Ability to manage multiple tasks and responsibilities
• Strong communication and administrational skills
• Ability to recognise if a project isn’t meeting its objectives quickly, and problem solve to implement necessary changes
• Ability to recognise any learning that needs to be implemented to improve and enhance projects
• Ability to work effectively and confidently within a team
• Ability to work with emotional and cultural awareness
• Ability and willingness to take and give feedback and make amendments with positivity and speed
• A passion for the creative arts and an interest in working with children and young people
• A full driving licence, own vehicle and willingness to drive to project locations or collect supplies

Desirable:

• Experience of working in the education / third sector / creative organisation
• Safeguarding / Trauma Informed Training
• Awareness of GDPR regulations
• Confident working on Mac software

For more information on our Project Coordinator position, person specification and application process, please download our role overview.

APPLICATION DETAILS

To APPLY please use the following link: Application Form

All areas of the form should be completed in full in order to comply with our safer recruitment policy.

If you are shortlisted for interview, you will be required to complete a declaration with regard to criminal convictions.

RECRUITMENT PROCESS

CLOSING DATE: Thursday 20th March by 9.30am

EXPECTED START DATE: April 2025

This role will be advertised for a four week period, we will review applications as they are received so please apply as soon as possible. If you are successful, you may be invited to interview ahead of the closing date for the position.

We will complete a two stage interview process for this position. First Stage Interviews are conducted online and do not require any work in preparation for them. Second Stage Interview are conducted in person and we require our applicants to complete role related tasks as part of the process.

SAFEGUARDING

Due to our position of trust in our sector and the nature of our work with children and young people, all employees employed directly with the Company will be required to complete the Company Application Form to a required standard, provide suitable references and will be required to undergo enhanced DBS checking; as required by Keeping Children Safe In Education (KCSIE) protocol.

In the process of collecting references, we will request information regarding whether or not you are considered suitable to work with children and young people.

You will be required to bring identification and processing documents with you to interview; a list of suitable documents will be provided once you have been shortlisted.

EQUALITY, DIVERSITY & INCLUSION

Unique Voice CIC is committed to actively encouraging equality, diversity and inclusion among our workforce and throughout the services we deliver. Our aim is to eliminate unlawful discrimination of all kinds and provide equality, fairness and respect for all in our employment, whether temporary, part time or full time.

If you wish to receive this information in an alternative format, or you wish to discuss the vacancy, application or interview process more fully, including adjustments which can be made to remove any barriers to your application, please contact a member of the recruitment team through any of the following methods:

Email: meg@uniquevoice.org
Phone: 0117 428 6240
Mail or in person: St Bonaventure’s Business Centre, Friary Road, Bristol BS7 8AF