Office Admin Assistant
Unique Voice is a nationally accredited social enterprise working frontline in schools and communities across the South West. We deliver creative programmes using the arts as a medium to make a positive and long-lasting social impact.
CREATIVE, EDUCATIONAL & ASPIRATIONAL PROGRAMMES:
We create programmes and films designed to enable young people to learn, develop and grow in all aspects of their social emotional development. We provide topical and engaging programmes on subjects such as mental health, achievement and belonging, crime and anti- bullying with much of our work aligned to safeguarding and early intervention based services through performance, film and workshop programmes.
TARGETED HOLIDAY PROGRAMMES:
Unique Voice provides creative and stimulating funded holiday programmes across Bristol and South Gloucestershire. Working with a trauma- informed approach we provide a safe space for children to participate in performing arts, games, art and creative activities whilst delivering information on healthy eating and providing a locally cooked healthy lunch each day.
Our work has a strong reputation for unlocking young people’s potential, ideas and aspirations. It’s never afraid in its approach to embrace new communities and empower systematic and social change in our communities.
Job Title
Office Admin Assistant
Contract type
Part time, permanent
Hours
16 hours per week during office hours
Pay rate
£12 per hour
Location
Office based at Unique Voice Head Office, St Bonaventure’s Business Centre, Friary Road, Bristol BS7 8AF and occasionally at project locations.
Expected start date
August 2024, pending Safer Recruitment Checks
Job Role
We are recruiting for an Office Admin Assistant to work at the heart of our team. The work is hugely varied with many different creative projects always on the go, requiring high quality administrational support.
No two days are the same; one may be spent emailing key school partners, another organising props and resources for a film shoot. We require an experienced individual, who is able to support each project with administrational tasks.
You will be working within an open plan office environment and will need to work confidently both as part of a busy team and independently, completing tasks efficiently and to a high standard. The nature of this role requires an individual who is versatile and adaptable, ready to problem solve and take on different responsibilities to suit each project’s needs whilst working within UV policies.
You will be managed directly by the Operations Manager to ensure the effective running of the office and Unique Voice projects.
There will be occasions where you would be expected to accompany our writers, facilitators or creative teams to work directly on projects with young people in schools, theatres and holiday clubs. This work would require you to successfully apply for an Enhanced DBS Certificate, or already have an Enhanced DBS on the Update Service (costs associated with this will be met by the Company).
Key Tasks & Responsibilities
- Answer incoming calls and taking messages; monitoring & responding to incoming emails
- Assisting the Operations Manager and other team members with project support and admin tasks e.g. data entry, email/phone communication with external stakeholders, support with record keeping
- Booking meeting rooms & updating company calendar
- Maintain effective filing systems
- Office upkeep; equipment storage and inventory
- Assist in fundraising projects
- Comply with and uphold all company policies and procedures
- Occasional visits to projects and events, including direct contact with participating young people
- Project support visits
- Support to Activity Pack development and production
- Driving to projects and to external meetings where required
Required Characteristics
- Demonstrable experience completing administrative tasks
- Confident working on Mac software and the use of database/spreadsheets
- Excellent written and verbal communication and customer service skills
- A team player that can confidently contribute to meetings
- Commitment to equal opportunities and inclusivity practice
- Ability to work with emotional and cultural awareness
- Ability and willingness to take and give feedback and make amendments with positivity and speed
- A passion for the creative arts and an interest in working with children and young people
- A full driving licence, own vehicle and willingness to drive to project locations or collect supplies
Equality, Diversity & Inclusion
Unique Voice CIC is committed to actively encouraging equality, diversity and inclusion among our workforce and throughout the services we deliver. Our aim is to eliminate unlawful discrimination of all kinds and provide equality, fairness and respect for all in our employment, whether temporary, part time or full time.
If you wish to receive this information in an alternative format, or you wish to discuss the vacancy, application or interview process more fully, including adjustments which can be made to remove any barriers to your application, please contact a member of the recruitment team through any of the following methods:
Email: meg@uniquevoice.org
Phone: 0117 428 6240
Mail or in person: St Bonaventure’s Business Centre, Friary Road, Bristol BS7 8AF
Application Details
Please apply using the following link: Application Form
All areas of the form should be completed in full in order to comply with our KCSIE. For any applicants not yet in employment, please complete the details of your current or most recent tutor as a referee where asked for current employer.
Closing Date
Due to this roles immediate start date, we will be offering interviews as applications are received and cannot confirm a closing date for this role.
Interview Arrangements
Interviews will be offered to shortlisted candidates from Thursday 8th August.
Download the full job specification as a PDF file here